Special Events

Programs & Special Events >> Special Events

CONTACT

Contact:

Recreation Services Manager
824 E Gurley St
928-777-1552
Email

Per City Code 8-9 the City of Prescott welcomes a wide variety of special events. If you would like to hold a special event within the City of Prescott, please read the Policy and Procedures Manual then print and fill out the Special Events Criteria Form below. Once your date is approved a special event application will be sent to you with all coordinating forms needed for your event. All Special Events are subject to approval by the Special Events Committee. If you have questions please call Michelle Stacy-Schroeder at (928)777-1552.

NEW PROCESS

Our process has gone electronic

The City of Prescott Recreation Services Department is now ready to accept requests for 2022 Special Events. For 2022 events please follow new and updated processes and requirements.

Event organizers will need to go to https://prescottaz.recdesk.com/Community/Home and new users must create an online account. For those that did events in 2021, please login with your credentials. NOTE: You will be able to make requests starting Monday, October 4, 2021 at 8am. If you are a new event and have not created an account, it is suggested you do that prior to Monday. Once you have created an account or logged in, click on “Facilities” followed by “Special Events”. You will see different locations for special event requests. Please select the location of your event and click on the green RESERVE button next to 2022 Special Event Request location you are requesting.
You will navigate through the calendar and select the 1^st date of your event. For instance, if your event runs Saturday and Sunday, but you need Friday for set up, Friday would be the first date. As you proceed through the system you will be asked to fill out a request form. This is similar to the Event Criteria form we used to send out. It is a basic overview of what your event will include. Here you can also annotate actual dates and time of the event, exact location and provide notes. SUBMITTING THIS FORM DOES NOT GUARANTEE YOUR EVENT. Once it is filled out and signed, it will be emailed to me for processing.
Once your event request has been granted, you will receive an email from Recdesk with an invoice. The invoice will have your application fee and your deposit amounts on it. You will also be sent an email with appropriate applications and forms need for your event.
Every event will need its own request form. If you have multiple dates/events you are requesting, you will have to submit one, check out and then enter a new one. If you try to do multiple in the same transaction, you will be timed out and have to start over.

If you have any questions regarding the policies and procedures or the criteria form, please contact me at (928)777-1552 or at michelle.stacy-schroeder@prescott-az.gov

Forms and Applications

2022 applications are now available below!

Special Events application: All events are required to submit a special events application no later than 60 days prior to the vent start date. Please fill out 2022 Special Event Application writeable
City of Prescott Bandshell (portable stage): If you are wanting to include the Bandshell (portable stage) with your event, please fill out 2022 Portable Stage Application Fillable
Tax and Licensing: List of vendors selling items must be submitted 10 days prior to an event. Vendor Tracking Sheet
Liquor License: Application must be submitted to City of Prescott for approval, prior to sending it to the State. Please submit a check made payable to City of Prescott for $70 per day, along with a check for Arizona State Dept. of Liquor for $25 per day Click Here
Health Department: Event organizer must fill out the Coordinator packet if your event will have food Click Here
Requests for the use of Mile High Middle School Field: For events being requested for Prescott Mile High Middle School, all requests will be submitted to the PUSD Governing Board for approval. Event organizer must fill out a 2022 PMHMS Usage Sheet
Business Signature form: If your event s closing a street, all businesses on said street must provide a Yes/No and a signature. You must receive 75% approval from all businesses Business Signature form
Camping Request Form (Watson Lake Only): If your event is being held at Watson Lake and you would like to request camping please submit the 2022 Special Event Camping Application
For events being requested for the Kuebler Quarry Area, requests will also need to be made to Yavapai County Public Works at young@yavapaiaz.gov

All applications must be submitted to Michelle Stacy-Schroeder, Recreation Services Administrative Supervisor. Please mail them to824 E. Gurley St, Prescott, AZ 86301 or by email at michelle.stacy-schroeder@prescott-az.gov

For further questions or assistance please call 928-777-1552