Special Events



  • Recreation Services Manager
  • 824 E Gurley St

  • 928-777-1552

Per City Code 8-9 the City of Prescott welcomes a wide variety of special events. If you would like to hold a special event within the City of Prescott, please read the Policy and Procedures Manual then print and fill out the Special Events Criteria Form below. Once your date is approved a special event application will be sent to you with all coordinating forms needed for your event. All Special Events are subject to approval by the Special Events Committee. If you have questions please call Michelle Stacy-Schroeder at (928)777-1552.


Our process has gone electronic

The City of Prescott Recreation Services Department is now ready to accept requests for 2022 Special Events. For 2023 events please follow new and updated processes and requirements.

  • Please review our current Policy and Procedures Manual 2023 Policy and Procedures Manual
  • Event organizers will need to go to https://prescottaz.recdesk.com/Community/Home  and new users must create an online account. For those that did events in 2022, please login with your credentials. Once you have created an account or logged in, click on “Facilities” followed by “Special Event”.  You will see different locations for special event requests. Please select the location of your event and click on the green RESERVE button next to the corresponding location you are requesting.
  • You will navigate through the calendar and select the 1st date of your event. For instance, if your event runs Saturday and Sunday, but you need Friday for set up, Friday would be the first date. YOU ONLY NEED TO SLECET THE FIRST DATE.
    • For time, please click on the “\/”, followed by the “+” and add to cart.
    • As you proceed through the system you will be asked to fill out a request form. It is a basic overview of what your event will include. Here you can also annotate actual dates and time of the event, exact location and provide notes. Once you have completed the form, be sure to click “submit” followed by “I Have Completed All Forms”.
    • AT the checkout screen, select “continue”. You will then see that your check out is complete. SUBMITTING THIS FORM DOES NOT GUARANTEE YOUR EVENT. Once it is filled out and signed, it will be emailed to me for processing.
  • Once your event request has been granted, you will receive an email from Recdesk with an invoice. The invoice will have your application fee and your deposit amounts on it. You will also be sent an email with appropriate applications and forms need for your event.
  • Every event will need its own request form. If you have multiple dates/events you are requesting, you will have to submit one, check out and then enter a new one. If you try to do multiple in the same transaction, you will be timed out and have to start over.

If you have any questions regarding the policies and procedures or the criteria form, please contact me at (928)777-1552 or at michelle.stacy-schroeder@prescott-az.gov

Forms and Applications

2023 applications are now available below!

  • Special Events application: All events are required to submit a special events application no later than 60 days prior to the event start date. Please fill out 2023 Special Events Application
  • Liquor License: Application must be submitted to City of Prescott for approval, prior to sending it to the State. Please submit a check made payable to City of Prescott for $78 per day, along with a check for Arizona State Dept. of Liquor for $25 per day Click Here
  • Health Department: Event organizer must fill out the Coordinator packet if your event will have food Click Here
  • Requests for the use of Mile High Middle School Field: For events being requested for Prescott Mile High Middle School, all requests will be submitted to the PUSD Governing Board for approval. Event organizer must fill out a Prescott Mile High Middle School Application We have also provided a bae site map for the field/track area at Prescott Mile High Middle School Base Site Map for PMHMS
  • Business Signature form: If your event s closing a street, all businesses on said street must provide a Yes/No and a signature. You must receive 75% approval from all businesses Business Signature form
  • Camping Request Form (Watson Lake Only): If your event is being held at Watson Lake and you would like to request camping please submit the Special Event Camping Application
  • Vendor Tracking Sheet: This form must be submitted at least ten (10) days prior to your event and should show ALL vendors (Merchandise and Food) that will be at your event. Vendor Tracking sheet
  • For events being requested for the Kuebler Quarry Area, requests will also need to be made to Yavapai County at Yavapai County Development Services

All applications must be submitted to Michelle Stacy-Schroeder, Recreation Services Administrative Supervisor. Please mail them to824 E. Gurley St, Prescott, AZ 86301 or by email at michelle.stacy-schroeder@prescott-az.gov 

For further questions or assistance please call 928-777-1552

Upcoming Events

2023 Veterans Day Parade

The City of Prescott is excited to announce that the 2023 Veterans Day Parade will be held in Downtown Prescott on Saturday, November 11, 2023. Opening ceremonies will take place at 10:30am on the stage at the intersection of Cortez St. and Union St., with parade beginning at 11:00am.

This year’s parade theme is:  Honoring Our Desert Storm and Operation Iraqi Freedom/Operation Enduring Freedom Veterans…A New Generation of Warriors

 The City of Prescott is inviting parade entrants from the community to compete in seven categories this year.  Each entry category will have a first palace winner and all entries will compete for a Best overall award.   The categories are:

  • Non-Profit Organizations
  • Fraternal Organizations / Military Organization
  • Motorized Groups
  • Music
  • Marching Units
  • Hospital entries by veterans
  • Commercial / Business

Participation in the parade is open to everyone and all are welcome! Individuals, businesses, organizations and groups interested in participating in the parade are asked to return your entry form no later than October 23, 2023, to assure proper staging and information prior to the event. There is no fee to enter. 2023 Veterans Day Parade Application

DateEvent NameLocationWebsite
4/21-23/23AZ NICA Top Gun Bike RaceKuebler Quarryhttps://arizonamtb.org
4/28-30/23Whiskey Off Road Bike RaceDowntownhttps://epicrides.com
5/1-2/23Cocodona 250 Running RaceCity Sidewalkshttps://www.aravaiparunning.com
5/6/23Cruise to the Pines Car ShowWatson Lakehttps://cruisetothepines.com
5/13-14/23MAG Mother’s Day Fine Art FestivalCourthouse Plazahttps://mountainartistsguild.org
5/20/23Pure Imagination Music FestivalWatson Lakehttps://furtherwest.com
5/27-29/23Off Street Festival- Arts& Crafts Show117 W. Goodwin Sthttps://www.prescott.org
5/27-29/23Phippen Western Art Show & SaleCourthouse Plazahttps://phippenartmuseum.org
6/3/23Party In the Pines Beer & Music FestMile High Middle Schoolhttp://partyinthepinesprescott.com
6/10-11/23Territorial Days Arts & Crafts ShowCourthouse Plazahttps://www.prescott.org
6/10/2321st Century Car ShowWhiskey Rowhttps://www.21stcenturycarshow.org
6/17/23Whiskey Row BrewfestMile High Middle Schoolhttps://prescott.events
6/23-25/23Prescott Bluegrass FestivalGoodwin Sthttps://www.prescott.org
6/28 – 7/4World’s Oldest RodeoPrescott Rodeo Groundshttps://worldsoldestrodeo.com
6/29 – 7/1Rodeo DanceDepot Marketplacehttps://worldsoldestrodeo.com
6/30/23Kiwanis Kiddie ParadeCortez Sthttps://www.prescottkiwanis.com
7/1-3/23Prescott Rodeo Days Fine Arts & CraftsCourthouse Plazahttps://prescottdowntown.com
7/1/23Prescott Frontier Days Rodeo ParadePrescott Rodeo Groundshttps://worldsoldestrodeo.com
7/1/23Whiskey Row Boot RaceWhiskey Row
7/1/23Prescott 4th of July Fireworks EventWatson Lakehttps://prescott.events
7/2/23Prescott Fire Dept. Hose Cart RacesCortez St
8/4-6/23Prescott Antique Auto Club Car ShowWatson Lakehttp://www.paacaz.com
8/5-6/23MAG Summer Fine Art FestivalCourthouse Plazahttps://mountainartistsguild.org
8/26/23Tac O’ the TownMil High Middle Schoolhttps://prescott.events
9/2-4/23Faire on the Square Arts & CraftsCourthouse Plazahttps://www.prescott.org
9/8-10/23Chain Events Music FestivalWatson Lakehttps://chaineventsracing.com
9/15-17/23Prescott Pow-WowWatson Lakehttp://prescottpowwow.org
9/22-24/23Prescott Highland GamesWatson Lakehttps://prescottareacelticsociety.com
9/22-24/23Prescott All- Corvette Car ShowDowntownhttps://prescottvettesette.com
9/30 to 10/1Saddles 100 Trail RunCortez Sthttps://ultrasignup.com
10/1/23DogtoberfestWatson Lakehttps://prescottdog.com
10/7-8/23Fallfest in the Park Arts & Craft FaireCourthouse Plazahttps://www.prescott.org
10/7/23High Desert Roughtriders Trail RidePeavine Trailhttps://www.highdesertroughriders.com
10/12-15/23The Big Sting Country Music FestivalWatson Lakehttps://thebigsting.com
10/14/23Whiskey Row MarathonDowntownhttps://whiskeyrowmarathon.com
11/11/23Prescott Veterans Day ParadeDowntownhttps://www.prescott-az.gov
11/25/23Prescott Holiday Light ParadeDowntownhttps://prescottdowntown.com
12/2/23Prescott Christmas Parade & Courthouse LightingCourthouse Plazahttps://www.prescott.org
12/5/23Acker Night Musical ShowcaseDowntownhttps://www.ackernight.com
12/14-17/23Prescott Christmas Village & Christkindl MarketGoodwin Sthttps://www.prescott.org
12/31/23Whsikey Row Boot DropWhiskey Rowhttps://bootdrop.com